BATCH MASTER PRO  

What is Batch Master?

The ultimate affordable one stop package tailor-made for your practice producing über organisation for you, your staff and your customers.

Complete stock management and total traceability solution for professional practitioners.

"Everything you need to do as a herbalist in practice should be covered"

Performs essential tasks such as complete stock control and management, total trace-ability of all products to all customers, products made wizard automatically tracking costs and components when you create new medicines,  Business Monitor tool so you can check profitability, audit function, synchronise data for an appointment system via MS Outlook,  integration with your accounts package via QIF or XML file output, customer accounts/product records allow adding of documents, networking enabled etc. Basically gives full and secure control over all your practice activities, all for a one off fee. See features and benefits lists below for more detail.

How can it do this?

Only three operations are required: All that is necessary to experience the full benefits is that stock is entered into Batch Master as it arrives through the delivery screen which has been created from the purchase order screen and that any orders/sales for customers are made through it. Batch Master automatically provides the rest of the information, at your fingertips. Audit and stock are kept accurate as you go along through stock adjustments and any mistakes can usually be corrected. Information recovery is instant and immediate as needed.

Why use Batch Master?

As a responsible and professional practitioner you are obligated to keep accurate records on what medicines/prescriptions you have dispensed to patients. Batch Master does this automatically and effortlessly every time you make an order, providing safer practice in that any products dispensed or patients who have received them can be traced instantly. Since costs and stock management are also included then one of the greatest areas of expense in a practice (holding stock) can be managed efficiently increasing profitability and eliminating waste. The time saved can be used to provide a better service and reduce the stress of running a busy practice. Also the Business monitor tool can help further your practice development. Batch Master can be the hub at the centre of your practice meeting your needs.

Who can use it?

Batch Master has been designed to be easy to use. On purchase you have three months free email support. Also there is a comprehensive help file to guide you through most procedures. Ideal for Herbal practitioners or suppliers of multiple items involving split batches in various combinations going to any customers. Generic format so can be adapted to other businesses, countries, professions too. The website provides a support centre and forum where you can find the latest free updates, exchange views with other Batch Master users, access extra help and support and give your feedback. Tutorial Tool (currently under development) and will be run in conjunction with BM PRO INDUCTION DAY COURSE.

FEATURE LIST

BATCH MASTER PRO

A core system meeting the obligation to keep accurate and professional standard records, building safety in automatically as you practise day to day. Suitable for herbalists, phytotherapists, naturopaths, homeopaths and any healthcare practitioners administering individually made products and tailor-made treatments to individual clients.

‘Everything you need to do as a herbalist should be covered’

A selection of what is possible:

●*Synchronise your customer and supplier data with MS Outlook to use as an appointment and reminder system – NEVER FORGET ANYONE!

●Attach a document to customer and product records: Write letters, keep extensive notes, add specifications, data sheets, maximum doses, contra-indications etc. – ALL YOUR INFORMATION IN ONE PLACE FOR INSTANT ACCESS!

●Product Made Wizard for everyone who makes their own products, automatically records traceability, works out costs etc. - EASY PROCESS MANAGEMENT!

● **Import and update your accounting package via QIF or XML file output – SEAMLESS INTEGRATED WORKING!

●Business Monitor Tool: Check your profitability and then adjust for help in business development. Charts and graphs to help you make vital decisions.

●Back up data file wizard allows you save a dated back up to your chosen location.

● Automatic stock ordering according to your requirements, history allows checking of previous prices – NEVER RUN OUT, MAKE THE BEST DECISION!

● Full automatic traceability and stock management as you order – LIVE UP TO DATE INFORMATION ON ALL YOUR CURRENT AND PREVIOUS OPERATIONS!

● Powerful rapid searching, you can customise output via reporting suite. Add you own company logo.

● Preloaded with common herbal product and ingredient names: Chinese, Western to aid set up.

● Batch number length up to 20 char. To accommodate bar-code input (not tested).

● View audit trail of all Batch Master PRO transactions. *Export data to MS Excel. Email/produce invoices, statements, purchase orders, reports, labels etc.

●**Use in multiple clinics via a laptop or VPN (extra file needed to enable networking, free from support centre)**

● Multiple users at three levels with password log on: Admin, Manager, Staff***

● Easy to load and operate. Comprehensive help file and manual. 3 months free email support.***

● 24/7 Online Batch Master support centre***

*Need to have MS Outlook, Word, Excel or Office pre-installed. **Requires extra software, configuration. *** Requires internet connection.

BENEFIT LIST

Reclaim your life!

● Only three operations to keep everything running right: Order stock, Enter stock, Make sales/orders

● Instant information access maximises customer safety, enables quicker working, better responsiveness

● Covers all the operations a professional practitioner should need, total traceability automatically

● Allows business development and planning, producing better customer service

● Provides audit of your practice and integration with other areas

● One off fee for permanent use, large amount of free support included

● Networking: allow other users to safely use your system at different levels

Traceability: Do you know exactly what has happened to every g, ml or tablet of stock that came in? What shipment it came on? Who made it up? Who it was sold too? When it left? Whether any was wasted? Who has had a particular ingredient or batch number? Which products contain what? Now you can trace the history of any product and who receives them-safety as standard.

Stock: You decide and set the levels you need and BM automatically knows what to order and from whom, according to stock on hand, stock on order, back orders and what is on it's way!-Saving time and money.

Suppliers: Do you know who is the best value to buy from? Now you can compare the price of any product bought from any previous supplier. Then switch default supplier so you get the best deal for any product. Save money. From supplier to end user you have control and can produce paperwork in seconds-a quick response on any issue.

Sales: Do you know how much each sale costs? Can you categorise every order and analyse it in detail several different ways? Do you know exactly how much is outstanding? How each sale was paid for? How many credit notes went out? Can you send your customers statements?

Customers: Know who they are according to your categories. Provide them with information they need-about payments, current state of account, knowledge on products/availability-all instantly available.

Products: See any aspect of management of this: e.g. most wasted item (keep less in), biggest selling (keep more in), current live batches available for sale, profitability, delivery history, sales history and much more etc.

Also: product catalogue with pictures, add your own company logo/picture, export and email data, create address labels, product labels, delivery notes, set/restrict other users access etc. Powerful instant searching. Reporting suite.

   This can lead to less stress, more time, peace of mind and a chance to reclaim your life!

PRICE LIST

To purchase Batch Master PRO or access the FREE download: Shop - Order Online

UK users can also purchase the NEW Batch Master package offer which means full set up including training can be done in your practice all in one day.  (Subject to minimum conditions being met).

System requirements: Windows XP, Windows Vista (service pack 4, full administrator rights, user account controls (UAC) off). Essential that full Windows and any MS Office updates have been done. Extra file needed to run Batch Master PRO with Windows Vista (See CD or Batch Master support centre)

The minimum system requirements are: In order to successfully load, install and operate this software the minimum system requirements are: System memory of 512mb RAM or more, Windows XP, Service pack 2 (Sp2) or Windows Vista, Service pack 4, Full administrator rights necessary and User Account Controls (UAC) should be turned off (Essential that full Windows and any Office updates have been done), CPU 1.5GB, printer required, Internet Explorer 5.5 or higher, Maximum of 150mb of free disk space.

Live Help: When active you can chat one-to-one via Live Help on the web site or leave a message about any issues you are experiencing.

© Copyright 2004 Lorraine Hodgkinson/Herbs and Helpers.